Proximity

Products

Delegations, Authorisations and Appointments Health Check

Delegations, authorisations and appointments (DAAs) need regular and consistent attention. However, DAAs are often only reviewed periodically due to resource constraints or other priority work, or the responsibility for DAAs moves around the agency or is permanently dispersed across the agency.

Many agency systems and processes for DAAs are at risk of decline and disorder. If not addressed, this can have a
significant adverse effect on the operations of the agency.

We can help:

We can work with you to examine your agency’s DAAs and discuss options for improvement. This will help your agency to:

  • Identify areas of non-compliance
  • Rectify non-compliant instruments
  • Implement new procedures to ensure ongoing compliance.

We can provide the following services:

Stage 1 (Review & Fix)

  • Undertaking a cost-effective review of the current state of your agency’s DAAs
  • Ensuring instruments are up to date, consistently and accurately described and within the scope permitted by legislation
  • Reviewing the agency’s mechanisms for storing, recording and updating instruments
  • Ensuring DAAs correspond accurately with the electronic record management system used by your agency
  • Establish the systems that allow your agency to demonstrate that appropriate DAAs are in place
  • Creating instrument registers, and a process for their maintenance, to ensure records are properly kept
  • Developing minutes and briefs, template instruments, record keeping systems, process documents and training materials.

Stage 2 (Ongoing Support)

  • Providing a quarterly review and maintenance service to ensure that DAAs are reviewed on a regular and consistent basis
  • Fast turnaround on drafting instruments providing an ongoing advisory service in relation to DAAs
  • Option for Proximity to host and maintain a DAA online portal that you can access 24/7.

You can choose to Purchase Stage 1 only or combine both stages to your package. We offer hourly/ daily rate or fixed pricing for Stages 1 and 2 and can customise a solution that meets your agency’s specific needs.