Strategic project assurance is no longer a compliance exercise: it’s a critical enabler that strengthens decision-making, protects public value, and builds delivery confidence across government programs.
Project assurance must be more than a look in the rearview mirror. It must be forward-looking, risk-based, and embedded early acting as an enabler that improves outcomes, not just observes them.
Author
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Wayne Coulston
Expert Advisor, Team Lead – Program and Project Management
Published
04/09/2025
In an environment where governments are asked to do more with less, delivering reforms, digital transformations, and frontline services under intense public scrutiny, building confidence in delivery is essential. One of the most powerful, but often underused, tools available to government leaders is strategic project assurance. Done well, project assurance doesn’t just review a project’s progress. It enables success strengthening decision-making, safeguarding public value, and lifting delivery capability across government.
Moving beyond ‘Tick the Box’ Assurance
Traditionally, project assurance activities were seen as compliance checkpoints: a report to pass or fail a project at set milestones. While governance and oversight are important, a retrospective ‘tick the box’ approach often delivers little value to decision-makers when timing matters most.
Project assurance must be more than a look in the rearview mirror. It must be forward‑looking, risk-based, and embedded early, acting as an enabler that improves outcomes, not just observes them. Modern government programs need assurance that can operate at the speed and complexity of today’s reform environment.
Project assurance enables success strengthening decision-making, safeguarding public value, and lifting delivery capability across government.
How Strategic Assurance Enables Government Success
Strategic assurance plays a powerful enabling role across four key dimensions:
1. Informed Decision-Making
Good project assurance provides timely, independent insights to help decision-makers stay ahead of risks. It empowers program boards and senior leaders to act early, adjust strategies, and make confident investment and delivery decisions.
2. Protection of Public Value
Government programs manage significant public investment. Strategic assurance helps protect that value by ensuring delivery remains viable, benefits stay achievable, and risks are actively managed long before they materialise into bigger problems.
3. Delivery Discipline and Capability Uplift
Project assurance fosters discipline, ensuring clear scope, realistic schedules, fit-for-purpose resources, and effective risk management are in place. It also promotes continuous improvement, helping delivery teams embed lessons learned and uplift future delivery capability across the public sector.
4. Trust and Confidence
Assurance builds confidence. Independent reporting to boards, central agencies, and ministers demonstrates transparency, accountability, and responsible stewardship strengthening trust with internal and external stakeholders.
Key ingredients for Strategic Assurance
Embedding assurance as a true strategic enabler requires a deliberate approach:
Plan for assurance: Start early. Integrate assurance at project inception, not just at final review stages. This includes developing a fit for purpose Assurance Plan commensurate with the assigned tiering for the investment.
Be risk-based: Focus assurance efforts where delivery risks and potential value are highest. Assurance activities should focus on assessing key risks to successful delivery, and impact on success.
Expert-led and independent: Assurance should be provided by credible and suitably independent reviewers with the right skills and experience to assure an investment of your scale and complexity. Maintain a clear separation from delivery ownership to preserve objectivity.
Drive good decisions: Position assurance findings to enable action, not just highlight problems. Assurance should provide timely, reliable information to inform key decisions. It enables leadership to positively engage with assurance, drives a culture of continuous improvement and transparency welcoming of constructive challenge.
Create continuous feedback loops: Build regular, not one-off, assurance touchpoints throughout the project lifecycle. This may include a combination of monthly assurance reviews, delivery confidence assessments, health checks and deep dives briefed to the governance body regularly.
The goal is to make assurance a practical tool that supports project success, not a hurdle to navigate.
With a focus on strategic insight over technical detail, our advisors bring a safe, objective perspective helping senior leaders navigate complexity and make informed decisions with confidence.
Practical Steps to Embed Strategic Assurance
Governments can better leverage assurance by taking a few simple steps:
1. Design assurance into governance structures: Ensure that assurance is formally integrated into project and program governance, with clear terms of reference and reporting lines to executive sponsors and boards.
2. Tailor the approach: Size and shape assurance activities to the scale, complexity, and risk profile of each initiative. A one-size-fits-all model won’t work.
3. Select the right assurance advisors: Use advisors who bring genuine delivery experience, not just auditors, to provide real world, pragmatic advice.
4. Focus on early warnings, not just reporting: Encourage assurance providers to identify emerging risks and recommend practical mitigation strategies early.
5. Treat assurance as a partnership: Foster collaboration between assurance providers and delivery teams to create a culture of openness, not defensiveness.
Delivering the Benefits of Strategic Assurance
When assurance is positioned as a strategic enabler, not a retrospective compliance activity, the benefits are significant:
- Faster and better decision-making throughout the lifecycle of the project.
- Increased probability of delivering projects on time, within budget, and realising intended benefits.
- Stronger governance and accountability.
- Uplifted delivery capability across departments and agencies.
- Greater trust and transparency with stakeholders.
- In short, better projects, better outcomes, and better government.
If you’re seeking to drive greater success in your programs and projects, it is time to view program assurance not as an afterthought, but as a strategic enabler of government delivery excellence.
Proximity has deep experience providing project assurance services to a wide range of Australian Government agencies. We have a dedicated assurance services function within our Program and Project Management team as part of our broader consulting practice.
Our project assurance experts provide strategic, independent advice across the full spectrum of assurance activities from developing integrated assurance plans, conducting health checks and gate reviews, through to maturity assessments and deep dives.
We are especially experienced in applying the Assurance Framework for Digital & ICT Investments and support government clients in developing project assurance plans that meet DTA requirements and provide Delivery Confidence Assessments that stand up to scrutiny.
With a focus on strategic insight over technical detail, our advisors bring a safe, objective perspective helping senior leaders navigate complexity and make informed decisions with confidence.
Size and shape assurance activities to the scale, complexity, and risk profile of each initiative.
